The 2007 Sands Guidelines contain a number of forms and certificates that health care staff may want to use or adapt. These are available to download as PDFs. They are provided free of copyright for individual Trusts, Health Boards, hospitals and other units to adapt and reproduce as needed.

It is very important that all forms and certificates that may be given to parents are attractively laid out and well reproduced.

For more detailed information about each form and its use, please see Pregnancy Loss and the Death of a Baby: Guidelines for professionals. The relevant chapters are listed under the description of each form:

  1. Form to give to parents who take the baby's body out of the hospital
    There is no legal reason why parents should not take the remains or body of their baby out of the hospital at any gestation. However, for the protection of the parents and to avoid misunderstandings, staff should give them a copy of this form (see Chapter 13: After a loss: Taking the baby's body home).
    To download a PDF of this form please click here.   To download a word version please click here
  2. Certificate to be offered to parents of a baby born dead before 24 weeks' gestation
    This form should be printed in a different typeface and on special paper to make it more attractive and special for parents. It is important that healthcare professionals use the form that is most appropriate for the family. There are 5 forms available with spaces to include: 
    •    Only the mother’s name
    •    Only the father’s name
    •    The names of a mother and a father
    •    The names of two mothers
    •    The names of two fathers 
  3. Medical form for burial or cremation confirming that fetal remains are less than 24 weeks’ gestation
    For more information see Certification and forms for a baby born dead before 24 weeks’ gestation in Chapter 16 and Paperwork for the cremation of fetal remains or babies born dead before 24 weeks’ gestation in Chapter 17.
    To download a PDF of this form please click here.
  4. Application form for the individual burial or cremation of fetal remains
    For more information see Certification and forms for a baby born dead before 24 weeks’ gestation in Chapter 16 and Paperwork for the cremation of fetal remains or babies born dead before 24 weeks’ gestation in Chapter 17.
    To download a PDF of this form please click here.
  5. For the application forms needed for a shared burial or cremation of fetal remains, please see the ICCM’s sample form in Appendix B of their Policy and Guidance for Baby and Infant Funerals document which is available at http://www.iccm-uk.com/iccm/library/Fetal%20Remains%20Policy%20Updated%20Sept2015%20.pdf.
  6. Creating Memories - Offering Choices
    It is vital that parents are offered genuine choices. This form provides a record for staff and should be kept prominently in the notes. It helps to ensure that:

    - Parents are given time to reflect and decide what they want;
    - Parents who have declined previous offers are not asked repeatedly if they have changed their minds.

    It is very important to use the form sensitively and flexibly and to take into account:

    - Any views the parents may have expressed earlier.
    - The condition of the baby.

    If the baby is macerated or visibly abnormal, it may be inappropriate to offer the parents the opportunity to see him or her. However, this is a very fine judgment and should be made by an experienced midwife or nurse, preferably one who knows the mother and can assess how she is likely to react.

    If the parents make it very clear that they definitely do not want to see the baby, the offer should not be repeated, but they should be told that they can change their minds. (See Chapter 12: Creating Memories.)
    To download a PDF of this form, please click here.