Why do we need your photos/videos?

Sands library contains photographs, videos, personal stories, poems, films and music submitted by our supporters, who are a crucial part of the Sands story and its work supporting bereaved parents, making change happen and working to ensure that fewer babies die.

Such materials are very useful in helping Sands achieve its aims as they add depth and reality to the information on the Sands website as well as in our publications for bereaved families, volunteers, fundraisers, health professionals, policy makers, potential funding organisations, the press and public and for awareness campaigns.

Please remember that it may be possible for others to recognise you and/or other individuals in the materials submitted. If you do not wish to be identified and/or where others in the materials have not provided consent, please do not submit such materials to Sands library.

We would be extremely grateful if you could complete this consent form to allow us to use your material and personal information for the purposes intended and in accordance with your preferences.

You will receive an email confirmation with the information you have provided once you have completed the form. We advise you to store this safely for your records. 

By completing this consent form, you agree that we may process your personal information in accordance with our Privacy Policy. Your details will be kept confidential and we will not share material you have provided with third parties without your permission. 

You can withdraw your permission for us to process your personally identifiable information at any time by contacting our Supporter Care Team on 020 3897 3415 or at communications@sands.org.uk

Questions, comments and requests regarding your personal information are welcomed and should be addressed to dataprotection@sands.org.uk

How your photos/videos will be used

Once your materials have been added to our library, we will contact you if and when we plan to use it. We also may need to edit, crop or amend the material as necessary to meet the requirements. If we’re unable to contact you i.e. your contact details are out of date, we will remove your material and personal information from Sands library.

Material could be used in one or more of the following:

  • Sands website (web pages, blog posts)
  • Sands social media platforms (Facebook, Twitter, Instagram, LinkedIn)
  • Sands publications (Spotlight on Sands, Impact Report, brochures)
  • Sands awareness materials (leaflets, adverts, newsletters)
  • Events and internal and external presentations

Please note that we do not guarantee to use all the material sent to us. It will depend on what we need for each situation.

If we do use your material we may want to add your name and contact details, as well as the names of your baby(ies). So please complete Section 4 to indicate we have your permission to do this and to let us know how you would like your baby(ies) name(s) to appear.​​​

Copyright information

Please note that if you provide consent via a Sands’ local support group, you are effectively providing consent to Sands as an organisation and the materials provided may be reproduced at national, as well as local level. You can withdraw your permission for us to process your personally identifiable information at any time by contacting our Supporter Care Team on 020 3897 3415 or at communications@sands.org.uk

Information about privacy

If you have sent us photos that include people other than yourself:

  • If you are submitting a photo that includes your children, please check that they are happy for the image to be used by Sands;
  • If you are submitting a photo that includes another individual, for example your partner, we will require a separate consent form to be submitted by each individual pictured on the photo.

Again, please remember that it may be possible for others to recognise you and/or other individuals in the materials submitted. If you do not wish to be identified and/or where others in the materials have not provided consent, please do not submit such materials for our materials bank. We will do our best to protect your privacy by de-personalising your materials and you can help us to do this but ensuring that the materials you’ve submitted don’t include identifying tags such as electronic tags, visible name badges or other identifying information, such as date of birth or location. We will also use ‘blurring technique’ (pseudonymisation) to reduce risk and implement data-protection principles, such as data minimisation, where consent has not been obtained from all individuals on the photo.